LEA Data Management Training Guides


The Data Management provides real-time notification to the local education agency (LEA) regarding a student’s demographic and enrollment records. The Demographic Conflict Management and Characteristics Conflict Management modules identifies the discrepancies within a student’s demographic record between the LEA’s student information system (SIS) and the authoritative database maintained by OSSE. The Exit Management module facilitates the LEA verification of incomplete exits for a student’s enrollment record. The Prior Year Exit Management module enables the LEA verification of incomplete exits for a student’s enrollment record from a previous school year.

This will reduce the administrative burden on the LEA to conduct multiple data verifications throughout the school year.


LEA Data Management – Demographic Conflict

LEA Data Management – Demographic Conflict Guidance Document

The Data Management guidance document outlines how to use the Demographic Conflict module.

Master Student Demographic Change Affirmation Form

The Master Student Demographic Data Change Affirmation Form should be used by the LEA to assist with resolving changes to student demographic indicators within the Authoritative Database maintained by OSSE. This form can accompany or be used in place of supporting documentation listed within the LEA Data Management – Demographic Conflict Guidance Document.

Data Management – Characteristics Conflict Management

Data Management – Characteristics Conflict Management Guidance Document

The Data Management guidance document outlines how to use the Characteristics Conflict Management module.

LEA Training Webinar

LEA Data Management – Exit Management

LEA Data Management – Exit Management Guidance Document

The Data Management guidance document outlines how to use the Exit Management module.

OSSE Enrollment Verification Form

The OSSE Enrollment Verification Form should be used by LEA to assist with verifying a student’s Stage 5 enrollment at an institution. This form can be used for supporting documentation for specific exit codes listed within the LEA Data Management – Exit Management Guidance Document.

OSSE Death Certification Form

The OSSE Death Certification Form should be used by LEA to assist with verifying a student’s death. This form can be used for supporting documentation for a specific exit code listed within the LEA Data Management – Exit Management Guidance Document and LEA Data Management – Prior Year Exit Management Guidance Document.

OSSE Deportation Certification Form

The OSSE Deportation Certification Form should be used by LEA to assist with verifying a student’s deportation. This form can be used for supporting documentation for a specific exit code listed within the LEA Data Management – Exit Management Guidance Document and LEA Data Management – Prior Year Exit Management Guidance Document.

Notice of Intent to Home School Form

The Notice of Intent to Home School Form should be issued to the student’s parent/guardian when it has been indicated that the student will be homeschooled in the District of Columbia. Also the student’s parent/guardian can complete the online form at https://octo.quickbase.com/db/bd9g2emky. Please visit https://osse.dc.gov/node/612102 for further details.

LEA Data Management – Prior Year Exit Management

LEA Data Management – Prior Year Exit Management Guidance Document

The Data Management guidance document outlines how to use the Prior Year Exit Management module.




© 2021 DC Office of the State Superintendent of Education (OSSE)